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Virginia Association of Test Directors (VATD) 2016 Conference

October 25, 2016 - October 26, 2016

Exhibitor Registration.

Wyndham Virginia Crossings Hotel and Conference Center
1000 Virginia Center Parkway
Glen Allen,  Virginia  23059
804-727-1400

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General Information:

Exhibition Dates: October 25, 2016 - October 26, 2016
Location: Henrico Ballroom Prefunction Area

VATD 2016 Assessment Conference

This year we anticipate over 250 of the key leaders in assessment from all over the state of Virginia will join us for this important event.  In addition to Division Directors of Testing, we have also invited instructional Support Teams, Guidance Directors, and Central Office Administration to attend.  This is a wonderful opportunity to showcase your company and demonstrate how you can assist school systems, and individual educators in their work.

VATD will provide several opportunities for participants to visit you in the Exhibit Area.

If you would like to share your best practices, please consider doing a break-out session along with a school division you are working with.  To submit a session Click Here.

VATD also has several sponsorship and advertising opportunities to further highlight your company.  All sponsors will be recognized in the conference program, as well as with signage at the conference.  Depending upon your level of support, you may also qualify for free exhibit space and/or conference registration.  Please click the link below for more information.

BOOTH INFORMATION

Each table is 6 feet by 30 inches.

Tables will be skirted.  Carpet and chairs included.

SCHEDULE

Exhibits will be open all day on Tuesday, October 25th and until 10:30am on Wednesday October 26th.  Continental Breakfast will be in the Exhibit Area (Henrico Ballroom Pre-function Area) both mornings.  There are two half hour breaks scheduled for Tuesday.  There is no designated vendor time for Wednesday.  Therefore, you have the option to tear down Tuesday evening after 5pm or Wednesday morning after 10:30am.

PAYMENT:

Important:  VATD does not accept credit cards for payment.  You must choose the option to receive an invoice to mail with check payment.

Tables will be assigned based on sponsorship and the order that payment is received. (An Exhibit Area Map is not available at this time.)

SPONSORSHIP:

This year you can register for your Silver and Gold sponsorship online.  Sponsorship includes one exhibit table.

All sponsors will be clearly recognized with signage at the conference and in the conference program.

For additional sponsorship information as well as Conference Program Advertising opportunities please see the link below. 


Click here for information on sponsorship and program advertising opportunities.

Schedule:
October 24, 2016 Exhibitor Set-Up 04:30 PM - 09:00 PM
October 25, 2016 Exhibitor Set-Up 06:30 AM - 07:30 AM
October 25, 2016 Exhibition Hall Open 07:30 AM - 04:30 PM
October 26, 2016 Exhibition Hall Tear-Down 10:30 AM - 12:30 PM

Click here to view/print the Conference Agenda

Rates:
Booth Type: Each table is 6 feet by 30 inches
Tables will be skirted. Carpet and chairs included. Please click on the link below to print hotel shipping instructions and a hotel exhibitor order form.
One Table $250.00
Two Tables $450.00
Silver Sponsor (includes 1 exhibit table) $1000.00
Gold Sponsor (includes 1 exhibit table + 1 conference registration) $1500.00

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Click here for information on additional booth equipment price list.

Cancellation Policy:

Last Date of Cancellation: October 10, 2016

Exhibit fees will be refunded less a $35.00 cancellation fee if written request is postmarked on or before October 10, 2016.  After 10/10/16 registration is non-refundable.


Housing:

Wyndham Virginia Crossings Hotel and Conference Center

1000 Virginia Center Parkway
Glen Allen, VA  23059

Phone:  804-727-1400, 888-444-6553 toll free

Rate:  $89.00 plus tax single or double OR prevailing state per diem rate

Website:  www.wyndhamvirginiacrossings.com

Hotel reservation cut-off date:  October 2, 2016

Reservations must be made by calling the hotel directly.  Please identify that you are part of the VATD group.